--- title: Simplify Matchday Prep with the Pitchero Club App description: Streamline matchday preparation with the Pitchero Manager app, reducing admin stress by managing player availability and team selection efficiently. image: https://blog.pitchero.com/hubfs/GPS%20Training%20(11).png --- [Club Website](https://www.pitchero.com/club-website/features) [Features](https://www.pitchero.com/club-website/features) [Pricing](https://www.pitchero.com/pricing) [Rankings](https://www.pitchero.com/community) [Case Studies](https://www.pitchero.com/club-website/case-studies) [Sign Up](https://www.pitchero.com/pricing) [GPS Trackers](https://pitchero.com/gps-trackers/features) [Features](https://www.pitchero.com/gps-trackers/features) [Contact Sales](https://pitche.ro/NGmCby) [More](https://join.pitchero.com/clubhouse) [Clubhouse](https://join.pitchero.com/clubhouse) [Book demo](https://pitche.ro/XKbhmB) [Blog](https://blog.pitchero.com/) [Help centre](https://help.pitchero.com/knowledge) [Approved Partners](https://join.pitchero.com/partners) [Advertise with us](https://join.pitchero.com/advertise) [Login](https://www.pitchero.com/user-login) Toggle Main Menu [Features](https://www.pitchero.com/club-website/features) [Case studies](https://www.pitchero.com/club-website/case-studies) [Rankings](https://www.pitchero.com/community) [Pricing & Sign up](https://www.pitchero.com/pricing) [Clubhouse](https://join.pitchero.com/clubhouse) [Book demo](https://pitche.ro/XKbhmB) [Blog](https://blog.pitchero.com/) [Help centre](https://help.pitchero.com/knowledge) [Approved Partners](https://join.pitchero.com/partners) [Advertise with us](https://join.pitchero.com/advertise) [![PitcheroBlog](https://blog.pitchero.com/hs-fs/hubfs/Blog%20assets/PitcheroBlog.png?width=600&name=PitcheroBlog.png) The place to be for everything grassroots sport!](https://blog.pitchero.com) ### Hot Topics - 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[Continue Reading](https://blog.pitchero.com/whats-new-at-pitchero-6th-october) October 5, 2026 - - - [Back to Blog home](https://blog.pitchero.com) # Simplify Matchday Prep with the Pitchero Club App - [Tweet](https://twitter.com/share) Matchday has a habit of creeping up on even the most organised volunteers. One minute it’s Tuesday training, the next you’re trying to work out who’s available, who still needs to reply and whether you’ve got enough players to fulfil the fixture. That’s where the **Pitchero Club app** can make life much easier. Coaches, managers and team admins can manage availability, build team selections and keep players and parents updated from their phone, without having to chase replies across different WhatsApp groups or message threads. In this article, we’ll focus on two of the biggest matchday jobs: - **Player availability** – see who’s available, unavailable, unsure or yet to respond - **Team selection** – build, confirm and publish your squad ## Player availability: know your numbers early f you’re used to sending “Can you play Saturday?” messages the night before a fixture, using availability properly can save a huge amount of time. #### 1) Check availability for your fixture Open your team’s fixture in the **Pitchero Club app** and head to **Availability**. You can quickly see which players are: - Available - Unavailable - Maybe - Yet to respond This gives you a clear picture of your squad before you start putting a team together. More importantly, it means you can focus your attention on the players who actually need chasing rather than messaging everyone. #### 2) Prompt players who haven't responded Players can automatically be prompted to set their availability ahead of an upcoming fixture. These notifications can be managed for each team through your club admin settings. You can also prompt players directly from the Availability area in the Club app. A useful routine is to check availability early in the week and then send another prompt around **48–72 hours before team selection** to anyone who still hasn’t responded. Rather than chasing the whole squad individually, you can concentrate on the handful of people you actually need an answer from. #### 3) Follow up with players who are still unsure The latest Club App updates give admins more control here too. As well as prompting players who haven't responded, you can now **prompt players who have selected Maybe to update their availability**. That can be particularly useful as matchday approaches. Someone who was unsure earlier in the week may now know whether they can play, so a quick prompt can help turn those Maybes into clear answers before you select the team. #### 4) Update availability when players tell you directly Players don't always update the app themselves. You might get an answer at training, by message or from a parent instead. Coaches and team admins can update player availability so your squad information remains accurate regardless of how the player has communicated with you. Keeping the Availability screen up to date gives you one reliable place to check your numbers before selecting the team. #### 5) Check players' other commitments For clubs running several teams, availability is about more than simply knowing whether somebody can play. The Club app can also help you see whether players are already involved in another team selection, making it easier to spot potential fixture clashes before they become a problem. If you're short on numbers, you can use availability across the wider club to help identify players who may be able to step in. ## Team selection: build your squad with confidence Once your availability starts to take shape, you can move on to the question everyone wants answered: **Who's playing?** ### 1) Create your team selection Open the fixture in your team's **Match Centre** and head to **Team Selection**. You can then add players to your squad and, where relevant, assign them to positions. Because availability sits alongside your team-management tools, you can make your selection using the latest information rather than building a squad and then discovering half of it can't play. ### 2) Choose your starters and formation For sports that use formations or defined starting line-ups, you can set the number of starters and choose the formation you want to use. This helps you organise the team visually and make sure the line-up fits the format of the fixture. ### 3) Spot fixture clashes before matchday In a multi-team club, the same player might be eligible for several squads. When checking availability, admins can see other team selections a player is already included in. That gives coaches more context before adding somebody to another squad and can help prevent two teams expecting the same player to turn up. ### 4) Get selected players to confirm Availability tells you whether someone can potentially play. **Team selection confirms whether they're actually in your squad.** Once you've selected your team, players can confirm their attendance, helping you identify any potential gaps before matchday. You can then follow up with the players you actually need rather than chasing the entire team. ### 5) Keep the selected group together Once your squad has been picked, admins can also create a **group chat directly from a team selection**. That gives your selected players a dedicated space for things like: - Meet times - Transport - Kit information - Last-minute changes - Matchday questions It helps keep fixture-specific conversations together rather than creating another separate messaging group elsewhere. ### 6) Finalise and publish your selection Once you're happy with the squad, publish your team selection so your players and parents know the plan. This can make a big difference to matchday communication: - Players know whether they've been selected - Parents can organise transport - Coaches can plan properly - Volunteers can prepare kit and other logistics - Everyone receives the same information **Top tip:** Build your draft squad early in the week, then make any final changes once availability and confirmations are clearer. ## Add the opposition line-up You can now also **set the opposition line-up for a fixture**. As well as giving your club a more complete record of the game, the opposition line-up can be included in Pitchero Social Cards alongside your own team information. So once your own team is confirmed, you can create more complete matchday graphics for your supporters and share them through the apps installed on your phone. ## Your 10-minute matchday prep routine Here’s a simple Club app routine to follow each week: 1. **Check your fixture details** Make sure the opponent, date, time and venue are correct. 2. **Add the information players need** Include meet times, venue information, kit requirements and any other instructions. 3. **Check player availability** See who is available, unavailable, unsure or still needs to respond. 4. **Prompt anyone you need an answer from** Follow up with players who haven't responded and, as matchday approaches, those who are still marked as Maybe. 5. **Check for other commitments** Look out for players who may already be selected elsewhere. 6. **Create your team selection** Build your squad using the latest availability information. 7. **Get players to confirm** Keep an eye on your selected players and deal with any gaps early. 8. **Create a team selection group chat if needed** Keep transport, timings and matchday information together. 9. **Publish your final team** Once everything is confirmed, publish the selection so players and parents know the plan. 10. **Add the opposition line-up and matchday information** Where available, add the opposition team and use your fixture information to create richer matchday updates. ## Less chasing. More time for your team. Matchday preparation will always involve some organisation, but it shouldn't mean spending hours chasing players across different apps and message groups. The **Pitchero Club app** brings availability, team selection, confirmations, messaging and fixture management together in one place. Check who's available, follow up with the right players, build your squad and get everyone ready for matchday – all from your phone. And we're continuing to improve these tools, including more flexible event-based availability to give clubs an even clearer picture of who's available when several activities take place on the same day. If you haven't already, **download or update the Pitchero Club app from the App Store or Google Play** to make sure you have access to the latest features.   ## Related Posts ## [One app, everything your club needs](https://blog.pitchero.com/one-app-everything-your-club-needs) Managing a sports club means keeping on top of fixtures, team selection, payments, messages and matchday ... [Continue Reading](https://blog.pitchero.com/one-app-everything-your-club-needs) ## [How do you get support from Pitchero?](https://blog.pitchero.com/how-do-you-get-support-from-pitchero) Pitchero currently has 10,000 live club websites and 1.5 million users using our features. As you’d imagi... [Continue Reading](https://blog.pitchero.com/how-do-you-get-support-from-pitchero) ## [Calling all Coaches and Team Admins: New Pitchero Manager App now live](https://blog.pitchero.com/pitchero-manager-app) Are you a coach or team manager at a grassroots sports club? You're going to enjoy using the free Manager... 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